Privacy Policy

Personal Information Protection Policy

For the purpose of conducting business efficiently and effectively, Mitsubishi Chemical Group Corporation (hereinafter referred to as “MCG”) obtains and uses information relating to individual (hereinafter referred to as “personal information,” the definition of which is the same as the definition in the Act on the Protection of Personal Information in force in Japan). MCG recognizes that the proper protection of personal information is a responsibility of utmost importance. In order to fulfill this responsibility, MCG handles personal information in accordance with the following Policy.

  1. MCG complies with the Act on the Protection of Personal Information and related laws and regulations; conforms to practices concerning the handling of personal information that are generally accepted as fair and reasonable; and thereby engages in the appropriate handling of personal information. MCG also makes efforts to improve its handling practices as appropriate.
  2. MCG clearly defines internal rules concerning the handling of personal information and ensures that employees are informed of them. MCG also requests its business partners to handle personal information appropriately.
  3. MCG obtains personal information through legitimate and fair means, and only to the extent required to achieve the purpose of use stated below. When a purpose of use is expressly stated for an each service, MCG obtains and uses personal information in accordance with that purpose. If personal information is obtained for any other purpose, the purpose will be notified prior to obtainment.
    [ Purpose of use ]
    • o Perform operations relating to the management of the MCG group (consisting of MCG and its Japanese and overseas subsidiaries and affiliate companies in which MCG invests, either directly or indirectly);
    • o Contact shareholders and business partners, and respond to inquiries and requests for catalogs and other reference materials from shareholders and business partners;
    • o Exercise rights and perform obligations on the basis of laws and regulations, and perform shareholder management and other operations relating to business activities in the MCG Group;
    • o Proceed with the employment selection procedures for job applicants and the relevant internal procedures;
    • o Provide products, services and related information of the MCG Group.
  4. MCG does not disclose or provide the personal information it obtains to any third party, except in any of the following situations.
    • o Personal information is being disclosed or provided on the basis of the consent of a provider.
    • o Personal information is being disclosed or provided on the basis of an applicable law or regulation, or of a legally binding request.
  5. With a consent of a customer, MCG will provide personal information to a third party located in a foreign country as follows:
    • (i) Name of foreign country
      1. Although MCG cannot specify a name of a foreign country in which MCG shares personal data with MCG Group companies depending on the case, the scope of such sharing is the foreign country where the person who shares the personal data is located, as hereinafter described in 6.(2).
    • (ii) Systems for the protection of personal information in the relevant foreign country
      1. Please refer to the website of the Personal Information Protection Commission.
        https://www.ppc.go.jp/personalinfo/legal/kaiseihogohou/#gaikokuNew tab
    • (iii) Measures to be taken by a third party to protect personal information
      1. All of the overseas MCG Group companies to which MCG provides information are taking measures to comply with the eight principles of the OECD Privacy Guidelines.
  6. MCG will share personal information of a customer as follows.
  7. MCG takes the necessary measures to securely manage personal information in order to prevent any leakages, losses, or alterations.
    • (1) Formulation of basic policy
      1. Establish a basic policy for the proper handling of personal information and a point of contact for questions and complaints.
    • (2) Discipline for the handling of personal data
      1. Establish rules for handling personal information, including handling methods, responsible persons and persons in charge, and their duties, for each stage of acquisition, use, storage, provision, deletion, disposal, etc.
    • (3) Organizational safety control measures
      1. Appoint a person responsible for the handling of personal data (hereinafter referred to as the “Personal Information Manager”).
      2. Clarify employees who handle personal data and the scope of personal data handled by such employees.
      3. Establish a system for reporting to a person in charge of personal information management in the event that a fact or indication of a violation of the law or company rules is detected.
      4. Conduct periodic self-inspections of the status of personal information handling, as well as audits by other departments and outside parties.
    • (4) Personal safety control measures
      1. Regularly provide employees with training on matter to keep in mind concerning the handling of personal information.
      2. Include confidentiality of personal information in employment regulations.
    • (5) Physical safety control measures
      1. In areas where personal information is handled, control employee access to rooms and limit the equipment they bring in, and implement measures to prevent unauthorized persons from accessing personal information.
      2. Implement measures to prevent theft or loss of equipment, electronic media, and documents that handle personal information.
      3. When equipment, electronic media, etc. that handle personal information are carried, including within the business site, measures are taken to ensure that personal information is not easily revealed.
    • (6) Technical safety control measures
      1. Implement access control to limit the scope of personal information handled by a person in charge and the scope of personal information handled.
      2. Implement mechanisms to protect information systems that handle personal information from unauthorized external access or unauthorized software.
    • (7) Understanding the external environment
      1. Take safety control measures upon understanding of the systems for personal information protection in the United States where the personal information is stored. (In the United States, although some states have personal information protection laws, there is no comprehensive federal law on the protection of personal information; However, MCG has a system in place to ensure that no company in which MCG stores personal information handles customers’ personal information.)
  8. In the event that MCG receives, from an individual who has provided MCG with his/her personal information through this website, a request or inquiry concerning a notification of the purpose of use; a request or inquiry concerning other aspects of MCG’s handling of personal information; or a request for disclosure, correction, addition, removal, suspension of use or deletion of the individual’s personal information (hereinafter, individually, “Request for Disclosure Etc. of Personal Information”), MCG may respond appropriately after confirming that the request for disclosure, etc. of personal information has been submitted by the same individual who provided the personal information. If you wish to file a request for disclosure, etc. of personal information, a complaint, etc., please follow the link below to complete an inquiry form.

Contact

If you have an inquiry about information in the shareholders’ register, please directly contact the following.

Shareholder Register Administrator:
Mitsubishi UFJ Trust and Banking Corporation
PO Box #29,
Shin-Tokyo Post Office, 137-8081
Japan
TEL: 0120-232-711

Please refer to the Terms of Use for the handling of personal information on this website.

Related Information

April 1, 2024
Mitsubishi Chemical Group Corporation
1-1, Marunouchi 1-chome, Chiyoda-ku Tokyo

Representative Corporate Executive Officer,
President & Chief Executive Officer
Manabu Chikumoto

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